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 Dallas ISD faulted for using fake Social Security numbers
 http://tinyurl.com/5kqvbm

 Friday, November 14, 2008

 By TAWNELL D. HOBBS / The Dallas Morning News
 mailto:tdhobbs@dallasnews.com

 Years after being advised by a state agency to stop, the Dallas Independent
 School District continued to provide foreign citizens with fake Social Security
 numbers to get them on the payroll quickly.

 Some of the numbers were real Social Security numbers already assigned to people
 elsewhere. And in some cases, the state's educator certification office
 unknowingly used the bogus numbers to run criminal background checks on the new
 hires, most of whom were brought in to teach bilingual classes.

 The practice was described in an internal report issued in September by the
 district's investigative office, which looked into the matter after receiving a
 tip. The report said the Texas Education Agency learned of the fake numbers in
 2004 and told DISD then that the practice "was illegal."

 It's unclear how long DISD had been issuing the phony numbers, and district
 officials didn't know Thursday how many had been given out. But the
 investigative report and interviews with DISD employees indicate the practice
 went on for several years before it was discontinued this past summer.

 DISD human resources chief Kim Olson, who came to the district in 2007, said
 that she learned about the false numbers this past summer around the time the
 district's investigative unit was looking into them and that she put a stop to
 the practice.

 "There's no way we should be doing that kind of stuff," Ms. Olson said. "Even if
 your intention is good to help employees get paid, you can't use inappropriate
 procedures to do that."

 Stopgap approach

 The investigative report, obtained by The News through a records request, found
 "that the inappropriate procedure of assigning false SSNs has been systemic for
 several years" within DISD's alternative certification program, which prepares
 new teachers for state certification when they don't have traditional
 credentials.

 A call Thursday to DISD's alternative certification office was not returned. In
 recent years, DISD has hired people from various countries, including Mexico and
 Spain, to deal with a shortage of bilingual teachers.

 The fake numbers were assigned as a stopgap to expedite the hiring process, the
 report says. The numbers were supposed to serve as temporary identification
 numbers until employees received real Social Security numbers. Once employees
 got the real numbers, they were supposed to tell district officials so the fake
 ones could be replaced.

 The investigation found no indication that the fake numbers were provided to the
 Teacher Retirement System, the Internal Revenue Service or the Social Security
 Administration.

 However, according to the report, a sampling of several fake numbers showed that
 they had been included in a July quarterly report sent to the Texas Workforce
 Commission.

 Also, when investigators reviewed a sampling of personnel files, they learned
 that the fake numbers were entered on Department of Homeland Security and IRS
 forms. The forms are not transmitted outside the district but are made available
 to the appropriate federal agency upon request.

 In July, the district discovered that 26 of the false numbers were in use after
 matching DISD employee Social Security numbers with the Social Security
 Administration database. The numbers were already being used in Pennsylvania.
 DISD officials did not know Thursday whether the practice had caused problems
 for anyone holding the legitimate numbers.

 The district's investigative unit, called the Office of Professional
 Responsibility, began looking into the fake numbers after the Texas Education
 Agency's division of educator investigations advised the unit in July that it
 had discovered the district issuing false numbers in 2004.

 That year, the TEA division became aware of the practice when DISD faxed copies
 of about 100 new Social Security Administration cards for foreign citizens –
 most of whom had been assigned district-issued numbers – and asked TEA to
 replace the old numbers, according to the investigative report. The state office
 told DISD at the time that it's illegal to make up Social Security numbers and
 pass them off as legitimate, the report says.

 'A mess'

 Doug Phillips, TEA's director of investigations and fingerprinting, said his
 office believed the district had stopped the practice because there was no
 evidence that it continued. He said Thursday that he didn't know which laws
 forbid issuing fake Social Security numbers.

 "We just knew it looked bad and smelled bad," Mr. Phillips said. "That was the
 first time we'd ever heard of that one."

 Mr. Phillips said it created "a mess" in a state database. He said teacher
 applicants who don't have a Social Security number can receive a temporary
 identification number, which begins with a "P," from TEA until they get one from
 the federal government.

 The DISD-issued Social Security numbers began with "200" – a prefix assigned to
 people in Pennsylvania, and Mr. Phillips' office noted that many ended with
 sequential numbers.

 The investigative report also found that the district hasn't been turning in
 "new hire" forms to the Texas attorney general's office, which uses the
 information to find parents who haven't paid child support. Failure to provide
 the forms to the attorney general can result in a $25 fine for each employee.
 The district doesn't know yet whether it will have to pay any fines.

 Ms. Olson said new processes have been put in place to address problems noted in
 the report, including making crosschecks with the Social Security
 Administration.

 "You can't just arbitrarily issue Social Security numbers," she said. "Even if
 your intention is good, it's not legal."

 How the process worked

 Here's how the Dallas school district's false Social Security number process
 worked:

 •Foreign educators on visas were assigned false Social Security numbers to get
 them on DISD's payroll.

 •The foreign employees were instructed to obtain Social Security numbers from
 the Social Security Administration and report them to the district.

 •Once employees received the real numbers, the district entered those numbers in
 place of the fake ones in a computerized management system.

 •The fake numbers were supposed to be used temporarily until real numbers were
 in place. But some of the fake numbers wound up being sent to the Texas
 Education Agency when DISD asked TEA to conduct background checks on new hires.
 Those numbers stayed in the system if DISD didn't replace them with real Social
 Security numbers obtained by the employees.